Government of Canada

 

Public Workshop Guide

Procedures

1.0 Introduction

This document provides procedures for Public Workshops with the Expert Panel (the Panel) for the Review of Environmental Assessment Processes (EA Review). These sessions will provide an opportunity for Canadians– from those with past experience or high levels of knowledge about environmental assessments, to those seeking to learn and engage with them for the first time - to contribute ideas and perspectives through a structured series of dialogues.

Canadians are also encouraged to engage with the Panel through written submissions, the online Choicebook and by participating in open dialogue sessions and presentations to the Panel.  Additional information about these opportunities for participation is available at www.EAreview.ca.

These procedures provide a description of the public workshop sessions so potential participants have a clear understanding of what they should expect during sessions, how to register, and what they can do to prepare to participate. Interested groups, organizations and individuals who wish to participate in a public workshop are encouraged to register in advance, and as early as possible to reserve their spot.

2.0 Principles of Engagement

The following principles will guide all public engagement activities carried out by the Panel during the review:

3.0 Participants

All engagement sessions are open to all Canadians. Those who wish to participate in a public workshop must register; see section 6.0 of these procedures. Public workshop events are also open to any person who wants to observe. No registration is required. However, space is limited; therefore observers will be admitted on first come first serve basis.

4.0 Session Format

Public workshops will be 3.5-hours in length and will be held on scheduled evenings from 6:30pm – 10:00 p.m.

The session will begin with opening remarks by the Panel Chair, followed by a presentation. The Panel will then provide focused questions for participants to discuss in small groups. Panel members will be listening carefully to the discussions throughout the session. The workshops will be professionally facilitated by an independent third-party and designed so that all participants will have an opportunity to express their perspective. Following the discussions, each group will share the key points discussed with the whole group.

Participants are encouraged to participate in the entire public workshop session.

5.0 How Participants Can Prepare

Before participating to the event, participants are encouraged to review the Suggested Themes for Discussion, which are attached to these procedures. This document provides details on the preliminary topics and questions on which the Panel is seeking perspectives and input.

6.0 How to Register

Interested groups, organizations and individuals who wish to participate in a public workshop are encouraged to register in advance, and as early as possible to reserve their spot.

The Expert Panel has chosen Eventbrite for participant registration and management. Eventbrite will display the number of spaces available and registration will be done on a first come, first served basis. To register please go to EAreview.ca/participate and select the event for which you wish to register and click on the 'Register' button, which will redirect you to the Eventbrite event listing. If all spaces have been reserved, you can choose to register for the waiting list to be notified if a participation slot becomes available.

Please note: In order to register using the Eventbrite website, you must sign up for an account. Should you not wish to do so, you can also register, by sending an email with your request to: EAreview_participation@canada.ca. Registrations via email are subject to the same registrant restrictions noted above.

Space permitting, participants will be able to register in person just prior to the session. The Panel will try to accommodate all individuals who wish to participate; however given that space is limited, participants will be identified on a first come, first served basis, with those registering in advance being accommodated on a priority basis. If required, a waiting list will be created.

On the day of the public workshop, participants should sign-in at the registration desk 20 minutes prior to the start of the event, to allow for adequate preparation time. Registration will close 30 minutes after the start of the event. If a registered participant is not present to register within that time, his or her spot will be released to a person on the waiting list. If a registered participant cannot attend their scheduled event, they must notify the Panel at EAreview_participation@canada.ca as soon as possible.

7.0 Documentation of Discussions

A summary of the discussions with no identification of individual participants will be made publicly available on the Panel website. Participants who wish to have a copy of these summaries may do so by accessing the Panel website.

8.0 Other Considerations

8.1 Official Languages

Participants may participate in the official language of their choice.

All Panel engagement materials will be available in English and French.The Panel Secretariat will make every effort to accommodate small group discussions during public workshops in the participant's official language of choice. For presentations by the Panel and whole group discussions, simultaneous interpretation will be available at all public engagement events held in Fredericton, Montreal, Quebec City, Ottawa and Sudbury to enable participants to express themselves in the official language of their choices. In all other locations, participants are asked to inform the Panel at least 10 days in advance should they require simultaneous interpretation. In these circumstances, the Panel will make all reasonable effort to provide the requested service.

8.2 Information Sharing

The Panel’s review of environmental assessment processes is one part of a boarder review of environmental and regulatory processes which also include modernizing the National Energy Board and restoring lost protections and introducing modern safeguards to the Fisheries Act and the Navigation Protection Act. If any information shared during a public workshop relates to these other reviews, the Panel will share the relevant information with the appropriate review bodies.

8.3 Media

Media are welcome to attend Panel presentation sessions, however, no questions, filming, taping or photographs will be allowed in the session rooms unless there is prior approval from the Panel Chair.

For media inquiries, please write to EAreview_media@canada.ca. A media contact will also be onsite at each Panel session.

8.4 Security

Appropriate security measures or procedures may be put in place for the safety of all participants.

9.0 Panel Secretariat

Inquiries relating to the conduct of the presentation sessions or the review process may be directed to:

By Phone

1-855-219-7208

Suggested Themes for Discussion

The Minister of Environment and Climate Change has established an Expert Panel to conduct a review of federal environmental assessment processes in Canada.

As Chair of the Panel, I and my fellow Panel members have been mandated to consider the goals and purpose of modern-day environmental assessment. We are tasked with developing recommendations to the Minister in order to contribute to the Government of Canada's objective for the review, which is to "regain public trust and help get resources to market and introduce new, fair [environmental assessment] processes". The Terms of Reference which we have been provided outline the scope of our review, our key deliverables and our timelines.

Engagement is at the core of the review, and we are looking forward to listening to and learning from the experience and expertise of Indigenous people, provinces and territories, stakeholders, and all Canadians. Our website will post all information received during the course of our review, as well as details on our activities and how to participate. We will be providing opportunities for both online and in-person engagement, as described in our public and Indigenous engagement plans.

The purpose of this document is to introduce the Panel's suggested themes (Environmental Assessment in Context, Overarching Indigenous Considerations, Planning Environmental Assessment, Conduct of Environmental Assessment, Decision and Follow-up, Public Involvement, and Coordination) that will guide our review. It is structured to present some background information on each theme and then list proposed questions to guide participants' input into the review. The proposed questions are intended to promote discussion; however, the Panel welcomes any and all comments on environmental assessment in Canada.

For each theme, there are overarching questions which we encourage all of you to consider in your feedback. We would like your views on:

On behalf of my fellow Panel members, I thank you in advance for your time and your contribution to this review.

Johanne Gélinas
Expert Panel Chair

Environmental Assessment in Context

Recognizing the goal that decisions made by the federal government should be sustainable and in the public interest, consideration must be given to selecting planning and regulatory tools which are fair, reliable and effective. These tools should take into account three pillars: environmental, social and economic.

Environmental assessment is one such planning tool to predict environmental effects of proposed initiatives before they are carried out. When it comes to actions in Canada, there are often competing interests and different points of view. It is important that Canadians and Indigenous Peoples trust that environmental assessment processes in Canada are fair, robust, based on valid science, facts and evidence, including Indigenous traditional knowledge and will protect the environment.

Given the Government of Canada's international and national environmental and social commitments such as addressing climate change, sustainable economic growth and supporting the United Nations Declaration on the Rights of Indigenous Peoples, now is the time to ask the questions: how does, and how could, environmental assessment contribute to Canadians' and Indigenous Peoples' trust that the review process has been complete, fair, and effective, and that it aligns with these important commitments.

Overarching Indigenous Considerations

The Government of Canada consults with Indigenous Peoples as part of the environmental assessment process for a variety of reasons, including: statutory and contractual obligations, policy and good governance, and the constitutional duty to consult. Additionally, current legislation requires the assessment of the potential for adverse effects on Aboriginal peoples' resulting from a change in the environment on land use, health and socio-economic conditions, physical and cultural heritage; and structures, sites, and things of significance.

The Government of Canada has indicated that it is seeking to renew relationships with Indigenous People in Canada and move towards reconciliation. It has also recently indicated that it fully supports the principles of the United Nations Declaration on the Rights of Indigenous Peoples.

Planning Environmental Assessment

The planning stage of environmental assessments determines whether an environmental assessment is needed, the breadth of issues to be covered, and the type of assessment required.

The emphasis of current federal environmental assessment processes is on project-specific environmental assessments. At present, major projects potentially subject to a federal environmental assessment are identified in a supporting regulation, the Regulations Designating Physical Activities. In addition, the Minister of the Environment and Climate Change may require that a project undergo an environmental assessment if she is of the opinion that it may cause adverse environmental effects or public concern.

Under existing federal legislation, project environmental assessments evaluate the adverse environmental effects likely to result from a project that are within federal jurisdiction. The foundation for all such assessments is effects on fish, migratory birds, impacts of a transboundary nature, and impacts on Aboriginal people resulting from a change in the environment. Additional effects can be assessed where a project requires a federal regulatory approval, such that the effects relevant to that approval are part of the assessment. These two perspectives define the scope of effects in current federal environmental assessments.

A federal project environmental assessment must also consider additional factors. Some key factors to consider under the current approach include: cumulative effects likely to result from the project in combination with other projects, the effects of accidents and malfunctions, mitigation measures, the significance of effects, and comments from the public.

In addition to project-specific environmental assessments, the Canadian Environmental Assessment Act, 2012 also applies to federal decisions on projects outside Canada or on federal lands inside Canada. These decisions must not be carried out unless the federal body determines that the project is not likely to cause significant adverse environmental effects or Governor in Council decides that these effects are justified.

There are also provisions that provide the Minister of the Environment and Climate Change with the authority to establish a committee to conduct a regional study to assess cumulative effects at a regional scale. Regional studies provide for a more comprehensive analysis of potential impacts in an area and help to inform future environmental assessment decisions.

Finally, under current policy and not legislation, federal government bodies conduct strategic environmental assessments on their new plans, programs or policies when the following conditions are met: the proposal is submitted to a Minister or Cabinet for approval and when the proposal may result in important positive or negative environmental effects. For example, strategic environmental assessments are conducted for international trade agreements.

Conduct of Environmental Assessment

The current federal environmental assessment legislation makes three bodies responsible for conducting project environmental assessments. These bodies, referred to as responsible authorities, are the Canadian Environmental Assessment Agency, the National Energy Board and the Canadian Nuclear Safety Commission. Each responsible authority has its own process, timelines, scoping, and transparency requirements.

A common element to all three processes is the preparation of an Environmental Impact Statement by the proponent. This document is based on scoping guidance from the responsible authority. An Environmental Impact Statement provides detailed information to assess the potential adverse effects of a proposed project and support conclusions on the significance of those effects after implementation of mitigation measures.

The public, government experts, Indigenous groups and environmental organizations provide comments on this information. The responsible authority then reviews all of the information provided, asks questions of the proponent and other participants in the process, and prepares the Environmental Assessment Report. The report includes the responsible authority's proposed mitigation measures and recommendations on the likelihood of significant adverse environmental effects.

Decision and Follow-Up

In the decision making phase of the current environmental assessment process, mitigation measures are taken into account prior to a decision being made on whether there is likely to be significant adverse environmental effects resulting from a project. Identified mitigation measures must be technically and economically feasible and, where appropriate, the success of their implementation can be measured in a follow-up program.

A decision on the likelihood of significant adverse environmental effects of the project is required. The Minister of Environment and Climate Change makes the decision where the Canadian Environmental Assessment Agency is the responsible authority. Cabinet makes the decision where the National Energy Board is the responsible authority. The Canadian Nuclear Safety Commission makes the decision where it is the responsible authority. For all responsible authorities the decision on whether any significant adverse effects are justified in the circumstance is made by Cabinet. If the project is approved, a decision statement or licence would be issued to the proponent including enforceable conditions.

Public Involvement

Public participation is a part of the environmental assessment process. Ideally, it allows those with concerns or those who may be affected by a decision to be involved in the planning process and have their voices reflected in the outcome of the process. Community knowledge provided through public participation should not only help inform decisions, but may help identify potential environmental effects and may influence project design at an early stage.

Currently, the federal legislation provides several opportunities for public participation in federal project environmental assessments. The law also requires that participant funding be made available. As well, each responsible authority or panel may provide additional opportunities for the public to provide input during the environmental assessment process such as commenting on the Environmental Impact Statements prepared by the proponent. The Canadian Environmental Assessment Agency maintains an online registry to provide access to information about specific project environmental assessments. The Canadian Nuclear Safety Commission and the National Energy Board also provide opportunities for the public to participate through their hearing process.

Coordination

In Canada, the environment is an area of shared jurisdiction between federal and provincial governments. Both federal and provincial governments have legislated requirements for environmental management as well as for environmental assessment. Additionally, environmental assessment is covered by several comprehensive land claim and self- government agreements with First Nations across Canada. Under the current legislation there are five ways in which project environmental assessments can be undertaken to reduce duplication and be more efficient:

  1. A responsible authority may delegate the carrying out of any part of the environmental assessment including the preparation of the environmental assessment report.
  2. The federal government and other jurisdictions may coordinate their efforts, including notifying each other when they have environmental assessment responsibilities with respect to a project and sharing information throughout the environmental assessment process.
  3. The legislation allows for the process of another jurisdiction to be substituted for a federal process. The federal government still requires that the same information be analysed and still makes a decision at the end of the environmental assessment.
  4. The legislation also allows for a provincial process to be deemed equivalent. In the case of equivalency, the provincial process is the only environmental assessment that applies and no federal decision is required.
  5. For projects subject to panel review, options to coordinate with another jurisdiction's environmental assessment process are also available and include the establishment of joint review panels.

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